This page was last updated on 1 May 2018.
We are aware that you place your trust in us. We therefore see it as our responsibility to protect your privacy. We would like to draw your attention to the fact that we will collect and use the personal data you provide because this is necessary in order to conclude and execute an agreement with you. This applies to our (potential) customers as well as to parties from whom we purchase goods and/or services.
If you are a (potential) customer of ours, we will use your data to be able to send you an offer, to determine the specifications or requirements for a certain item or service, to deliver items or perform work for you, to invoice you and to communicate with you smoothly and efficiently about the implementation aspects of the agreement.
If you are a (potential) supplier or other contractor, your personal data are also necessary for the conclusion and execution of the agreement. In the case of purchasing, this is necessary in order to let you know what specifications or wishes we have for a certain product or service, to be able to send you a request for a quotation or place an order with you, to pay your invoices and to be able to communicate with you smoothly and efficiently about other aspects of the agreement. You are not obliged to provide us with your personal data. However, if you do not provide us with any or sufficient personal data, we may not be able to carry out the aforementioned activities.
Our use of collected data
Use of our servicesWhen
you register for one of our services, we ask you to provide personal data. These details are used to be able to execute the service. The data will be stored on Huka’s own secure servers or those of a third party. We will not combine these details with other personal details we have.
We collect data for research purposes in order to better understand our customers and tailor our services accordingly. This website uses “cookies” (text files placed on your computer) to help the website analyse how users use the site. The information generated by the cookie about your use of the website can be transferred to Huka’s secure servers or those of a third party. We use this information to track how you use the website, to compile reports on website activity and to offer other services related to website activity and internet usage.
If you have given us your permission, we will store and use the personal data you have provided in order to personally inform you in future by e-mail about our existing and new products and services and possibly to make you an offer for them. Every time we send you an advertising mailing, you will have the opportunity to let us know that you no longer wish to receive it. See the unsubscribe link at the bottom of each mailing.
Collection and use of personal data of applicants, temporary employees, payroll employees, trainees and employees
Please note that we will collect and use the personal data you provide because this is necessary to complete the application procedure or to conclude and execute an employment contract/traineeship contract/employment contract (if applicable). In addition, certain personal data is necessary for the compliance with and execution of provisions from the collective labour agreement applicable to us. We also collect and use your personal data to be able to comply with certain legal obligations. These legal obligations relate, for example, to the determination and payment of taxes and premiums for employees.
In view of this necessity, you are obliged to provide us with the personal data required for this purpose. If you do not provide us with any or sufficient personal data, we may not be able to conduct a job application procedure with you, enter into and implement a (possible) employment contract/traineeship contract/ temporary employment contract with you, or comply with our statutory obligations.
If you are a (payroll) employee or a trainee, we use your data for drawing up, implementing and terminating the employment or trainee contract or the employment relationship. This includes:
a) The handling of personnel matters;
b) Determining and paying the salary, allowances and other monetary amounts;
c) Determining and paying any taxes, premiums and other fiscal obligations on behalf of you as an employee or intern.
If you are an applicant, we will use your data to communicate with you about the course of the application procedure, the assessment of your suitability for a position that is or may become vacant, and the possible settlement of expenses incurred by you. If you are a temporary worker, we will use the information we obtain from the temporary employment agency to assess
your suitability for a position that is or may become vacant and for the execution of the temporary employment contract.
Passing on to third parties
In connection with the execution of a possible agreement with you, it is possible that we have to provide your personal data to parties who supply us with parts, materials and products or who perform work on our behalf. Furthermore, we use internal server space for storing our data, of which your personal data is a part. Your personal data are therefore provided to our server provider. Finally, because we use a mailing service, your personal data is passed on to the provider of this service.
As far as applicants & (former) employees are concerned, it is possible
that we pass on your personal data to other parties. These other parties may be government bodies, but also parties who carry out work on our behalf or parties to whom we are obliged to provide data in connection with the (execution of the) employment contract. This concerns the following parties:
- The Tax Office;
- The UWV;
- Our occupational health and safety service/company doctor;
- The Social Affairs and Employment Inspectorate;
- The absenteeism insurer;
- Our accountant/bookkeeper/salary administrator.
Sometimes the transfer of your data to another party is necessary in order to comply with the law, as is the case when transferring to the Tax Authorities, the UWV, the occupational health and safety service/company doctor, the (compulsory) Pension Fund and the Social Affairs and Employment Inspectorate. In other cases, the transfer is necessary to be able to execute the (employment) agreement with you, such as the transfer to the lease company. We have a legitimate interest in supplying your details to our absenteeism insurance company so that we can claim an insurance payment. In addition, there are parties who carry out work on our behalf, such as the accountant/bookkeeper/salary administrator. We have a legitimate interest in the transfer of your data. These activities are outsourced because of (among other things) the knowledge and expertise that our accountant/bookkeeper/salary administrator possesses. In order to execute the (employment) agreement with you, the accountant/bookkeeper/payroll administrator needs your personal data. Furthermore, we make use of internal server space to store (parts of) our personnel and payroll administration, which includes your personal data. Your personal data are therefore provided to our server provider. In addition, we use Microsoft Office and Numbers and the associated storage facilities for emails and other files. We have a legitimate interest in these two transfers, because we want to store and process data digitally and outsourcing this has various advantages.
Retention period of personal data
If you have requested information from us, we will save your data for a maximum of seven years after our last contact, provided that you have not deregistered in the meantime. Even if we have received an offer from you, but have not become a customer of yours, we will save your personal data for seven years after our last contact. The period of seven years corresponds to the period in which we are obliged to keep our records for the Tax Authorities. At the end of this period, we will contact you to find out whether we can keep your personal data for a longer period.
With regard to applicants & (former) employeesWe
will delete your application data no later than 4 weeks after the end of the application procedure, unless you have given us permission to keep your data for a maximum period of 1 year. We will keep the personal data from the salary administration that is fiscally relevant for a period of 7 years after you left our service. This retention period is related to a legal obligation that applies to us. We will keep payroll tax declarations and a copy of your proof of identity for a period of 5 years after the end of your employment. This retention period is also related to our legal obligation. For other data from the personnel or wages administration, we apply a retention period of no more than 2 years after your employment has ended, unless it appears that certain personal data is necessary for us to comply with a legal (retention) obligation or in the event of an employment conflict or lawsuit. Other data from the personnel or wages administration’ includes employment contracts, reports of assessment and performance interviews, correspondence about appointments, promotions, demotions and dismissals, testimonials and administrative absenteeism data.
You have the right to ask us to review your own personal data. If there are reasons to do so, you can also ask us to supplement your personal data or to correct inaccuracies. In addition, you have the right to ask us to delete your personal data or to restrict the use of your personal data. You can also object to the collection and use of your personal data. If you think that we are handling your personal details incorrectly, you can lodge a complaint about this with the organisation that supervises the privacy rules, the Dutch
. Finally, you can request us to obtain your personal details or to transfer them to another party. You cannot exercise the aforementioned rights in all circumstances. For example, if we need your personal data to comply with the law, you cannot object or request deletion. .
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Questions and Feedback
+31 (0)541 572 472